Council for Advancement of People’s Action and Rural Technology (CAPART)

(Under the aegis of Ministry of Rural Development.Govt.of India)

Core-C,Zone V-A, 2nd Floor, India Habitat Centre,

Lodhi Road, New Delhi - 110 003

 

 

TIME SCHEDULE OF TENDER

 

 

1. Tender No.                          06-05/2008-09/MKT

 

2. Supply of materials and services, in the Dilli Haat SARAS from 26th August to 8th September 2008

 

3. Due date of submission     Date                Time                Place

 

    Main envelope & model       14/08/2008      11.00 am   CAPART, New Delhi

 

4. Opening of tender

 

    Envelope No. 1                    14/08/2008       12.00 noom   CAPART, New Delhi

   

 

Issued to:

 

Name and address of the Tenderer:

 

M.R. No. & Date:

 

 

 

FOR CAPART

 

 

 

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

Council For Advancement of People’s Action and Rural Technology

(CAPART)

Zone V-A, 2nd Floor, India Habitat Centre, Lodhi Road

New Delhi - 110 003

 

 

 

 

 

Instructions for Tenderers

           

1. Exhibition-cum- sales fair at Dilli Haat brand namely SARAS, from August 26th to 8th September 2008

 

2. You may visit Dilli Haat,Near INA Market, New Delhi.

 

3. Rate for items should be on the permanent basis

 

4. Name of materials and its quantity should be specified wherever necessary.

 

 

 

 

SPECIAL CONDITIONS

.

 

        The last date for receipt of financial bids is 14.08.2008 till 11.00 AM. Bids received after this date and time will not be accepted.

Quotations complete in all respects should be addressed to:

 

 

 

Director (Finance)

Council for Advancement of People’s Action

and Rural Technology (CAPART)

Core-C, Zone V-A, 2nd Floor,

India Habitat Centre, Lodhi Road

New Delhi - 110 003

 

 

 

 

AUTHORISED SIGNATORY FOR CAPART

 

 

 


Council for Advancement of People’s Action and Rural Technology (CAPART)

Core-C, Zone V-A, 2nd Floor, India Habitat Centre, Lodhi Road

New Delhi - 110 003

 

            The Council for Advancement of People’s Action and Rural Technology (CAPART) proposes to organize a exhibition-cum-sales, fair at Dilli Haat, Near INA Market, New Delhi, from August 26th to 8th September 2008 under the brand name of SARAS.

 

THEME

This exhibition-cum-sales fair at Dilli Haat, Near INA Market, New Delhi, under the brand name of SARAS. Will display a wide variety of products manufactured by the rural poor from all over the country. 200Stalls (approx), 400(approx), Swarojgaries from different states of India will also be given platform for developing linkages with the buyers and customers.  This initiative would paved the way for the rural artisans make good income out their products, and to avoid the exploitation form the middle men. All SGSY Scheme beneficiaries would beneficiated from this initiative.

 

IMPORTANT

 

              This exhibition-cum-sales, fair at Dilli Haat, Near INA Market, New Delhi is an opportunity for the Ministry of Rural Development, the Government of India to reach out to people and their projects. For this, it is necessary to study and understand the profile of visitors, the message to be delivered, the most cost-effective means of communicating the message etc.

 

SCOPE OF THE JOB:

 

The job will be assigned on a turnkey basis and will include all the below mentioned Items/Particulars

  1. Designing and Printing of invitation cards for Inauguration function
  2. Invitation cards for other days
  3. Distribution of invitation cards
  4. Coordinate the inaugural function
  5. Theme pavilion
  6. Chairs
  7. Carpet for  inauguration day
  8. Flood lights/toni light
  9. Cultural progarmmes for inauguration day
  10. Supply of hoarding/signboards (per Sq feet)
  11. Sofa with Central table for inauguration day
  12. PA System
  13. Photography and Videography
  14. Generator
  15. Stall cloth partition
  16. Back walling stalls
  17. Tube light
  18. Halogen light
  19. Mugs
  20. Baskets
  21. Security Guards 

SUBMISSION OF BIDS

 

The bidders will have to submit their bids in two separate sealed envelopes as mentioned below:-

 

i.                     First envelope will contain particulars of agency, its credentials, Income Tax Clearance Certificate and the Earnest Money in the form of a Pay Order/Bank Draft. Agencies that do not meet the criteria, their tender will be rejected.

ii.                   Second envelope will contain Financial bid superscripted

 

 

FINANCIAL BID FOR Dilli Haat SARAS AT, New Delhi.

 

Tenderer should submit the following compulsory documents. If any of the documents is not furnished the tender will be treated as invalid and left out of the consideration.

 

a.      Income Tax clearance certificate as on 31-03-2008.

b.      Questionnaire duly filled in and signed.

c.      Brief description along with photograph if possible of similar kind of job executed valued

d.      Earnest Money deposit of Rs 10,000/- (Rupees Ten Thousand only) in the form of demand draft or Banker’s cheque in favors of CAPART. The Earnest deposit should be put in Envelope No.1

e.      Any other information, which will be useful for the purpose of finalizing offer.

Conditional offer shall not be accepted.

 

 

ERANEST MONEY DEPOSITED (E.M.D.)

 

          A sum of Rs.10,000/- (Rupees Ten thousand only) should accompany each bid in the form of a Pay Order/Bank Draft in favor of CAPART payable at New Delhi, in a separate sealed cover in Envelope.No.1.

 

          Bids/Offer not accompanied with the requisite EMD in a separate sealed cover or bid accompanied with bid guarantee of inadequate value shall not be entertained and in such cases bids shall be returned to the bidders without being opened.

 

   In case of award of work, the EMD shall be converted into Security Deposit and shall be released one month of successful completion of job. EMD of unsuccessful applicants will be returned immediately after the finalization of contract.

 

FINANCIAL BID

 

Though the Council gives the assignment on a turnkey basis, the amounts of following items may be quoted separately and wherever feasible; rates with expected quantities may be given:

Sl No

Items/particulars

Quantity/Numbers

Rates ( per Unit/Numbers/Per day)

1

Designing and Printing of invitation cards for Inauguration function

500

 

2

Invitation cards for days other than inauguration.

1500

 

3

Distribution of invitation cards

In and around Delhi

 

4

Coordinate the inaugural function

 

 

5

 Theme pavilion

200 sq.fit

 

6

 Chairs

100

 

7

Carpet for  inauguration day

30

 

8

Flood lights/toni light

50/6000

 

9

Supply of hoarding/signboards (per Sq feet)

per Sq feet

 

10

Sofa with Central table for inauguration day

5

 

11

PA System

1

 

12

Photography and Videography

 

 

13

Generator

60kw

 

14

Stall cloth partition

70

 

15

Back walling stalls

70

 

16

Tube light

50

 

17

Halogen light

50

 

18

Mugs

10

 

19

Baskets

10

 

20

Pedestrial    Fans

10

 

21

Security Guard 

4 guard, 8 hours,3 shift 

 

 

 

The amount quoted in the bid shall also include, the agency will have to make necessary arrangements for the upkeep and maintenance of electrical and electronics gadgets provided by the agency   

 

COMPLETION OF JOB

The agency selected for the execution of the job will make all out efforts to complete the 25th August 2008.to enable us to fine-tune the display. However the Officer –in –charge will have the right to make necessary modifications/alterations in the layout till the last moment even after 25th August 2008 alue per day. If required failure to meet the schedule will invite penalty@2% of the contract value per day of delay.

 

TERMS OF PAYMENT  

 

              20% of the total contract value after finalization of all Bids and acceptance of terms and conditions.

             50% of the total contract value after completion of the required or upon completion of 20% of the work otherwise.

             The balance 30% within 15 days after completion of the SARAS at Dilli Haat and submission of the bills and necessary documents etc. 

        The bidders are required to understand the work properly before quoting the rates. Submission of tender by the agency will imply that it has read all the documents and has made itself fully aware about the work.

CAPART reserves the right to assess bidder’s capacity to perform the contract should the circumstances warrant such assessment in the overall interest of the owner.

This office reserves the right to reject any or all quotations without assigning any reason whatsoever.

For any further information/clarification you may contract Shri N N Banik, Exhibition Officer (Marketing Division) on 4642395.

GENERAL TERMS AND CONDITIONS GOVERNING THE CONTRACT

      

1.0 DEFINITION OF TERMS

 

1.1 Party shall mean the bidder whose bid will be accepted by the owner for the award of the work specified and shall include such successful bidder’s legal

Representatives, successors and premised assigns.

 

2.0 Within the SARAS Dilli Haat the Party’s personnel shall not carry out any private work not connected with CAPART.

 

3.0 Party shall be directly responsible for any/all disputes arising between him and his personnel/workers and shall keep CAPART indemnified against all losses, damages and claims arising thereof.

 

4.0TERMINATION OF CONTRACT

 

4.1  If any time the party makes any default in proceeding with the work the due diligence and continues to do so even after the notice in writing or commits any default in completing any of the terms and conditions, even after the notice in writing is given to him on that behalf by the Officer-in –charge, CAPART may without prejudice to any other right to remedy accruing to the party or accruing thereafter to the Council by written notice terminate the contract as a whole or part of the Contract. The party shall be liable to pay damages towards the breach of contract including but not limited to the extra costs, expenses, considerations etc incurred by CAPART on account of termination of the contract with the party.

4.2   All instructions, notices and communications etc,under the Contract given in writing and if sent to the last known place of the business of the party shall be deemed to have been served on the date if in ordinary course of post these would have been delivered to the Party.

 

4.3  CAPART reserves the right to terminate the contract at any time or stage during the period of contract by giving 15 days notice without assigning any reason without any financial consideration/implication.

 

5.0 ARBITRATION

 

(a)    In the event of any dispute or difference whatsoever arising under this contract or in connection therewith including any dispute relating to

(b)    Existing meaning and interpretation of this contract the same shall be referred to the sole arbitration of some other person appointed by the CAPART, New Delhi. The arbitration shall be conducted in accordance with the provisions of the Arbitration & Conciliation Act 1999.

(c)    There will be no objection that the Arbitrator is a person who has dealt with the matters to which the contract relates and/or in the course of his duties he has expressed any view on any matters in dispute or differences. The award of the Arbitrator shall be final and binding on the parties.

(d)    Not withstanding any dispute between the parties the agency shall not be entitled to withhold, delay or defer his obligation under the contract.

(e)    And the same shall be carried out strictly in accordance with the terms and conditions of the contract.

(f)      The Arbitrator shall give speaking and reasoned award with respect to the referred to him by either of the parties.

 

 

6.0 DEVIATION

 

The Parties must comply with the tender specification and all terms and conditions of contract. No deviation shall be entertained.

 

6.1 TAX DEDECTION AT SOURCE

 

Income Tax and other tax shall be deducted at source from the running bills as per applicable Tax rules.

 

6.2  RISK & COST

 

If the agency does not work on full or part thereof at the stipulated time the same will be got done by CAPART at the risk & cost of the agency.

 

 

 

 

 

 

 

 

 

Authorized Signatory for CAPART

 

 

 

CAPART

 

QUESTIONAIRE

 

 

1.      Name of the firm:

 

 

2.      Address

 

(a)   Office:

 

3. Telephone and Fax No:

 

 Office:    

 

E-mail:

 

46: Sales Tax Registration No, if any:

 

7. A brief description of 5 important event managed  during the last 3 years with photographs. Please attach separate sheet giving information in format provided below.

 

.

S.No

Details of the Order/job

Received from

Value

Place

Period for completion

 

 

 

 

 

 

 

    I certify that I am authorized to furnish the information given above on the behalf of the firm I represent and that it is truth to best of my knowledge and belief.

 

     I have no objection should this information be verified any time by any officer of CAPART or by the representative by the organization.

 

Signature:

 

Name in Block letters:

 

Designation:

 

Name & address of the firm: