Council for Advancement of People’s Action and Rural Technology (CAPART)

(Under the aegis of Ministry of Rural Development. Govt.of India)

Core-C,Zone V-A, 2nd Floor, India Habitat Centre,

Lodhi Road, New Delhi - 110 003





1. Tender No.                                   06-06/2008-09/MKT/CAPART


 2. For                                                 Accommodation for 500 participants of SARAS IITF – 2008, Pragati Maidan and 50 participants of SARAS Gallery at Rajiv Gandhi Bhavan, Baba Kharag Singh Marg.



3. Due date of submission             Date                Time               Place


    All envelopes                       30.10.2008       3.00 PM      CAPART Hqrs.


4. Opening of tender


    Envelope No. 1                    30.10.2008      4:00 PM      




Issued to:


Name and address of the Tenderer:


M.R. No. & Date:










Council for Advancement of People’s Action and Rural Technology (CAPART)

(Under the aegis of Ministry of Rural Development. Govt.of India)

Core-C,Zone V-A, 2nd Floor, India Habitat Centre,

Lodhi Road, New Delhi - 110 003  


     The Council for Advancement of People’s Action and Rural Technology (CAPART) has a permanent show room at Rajiv Gandhi Handicrafts Bhavan, Baba Kharak Singh Marg and also will be organizing SARAS IITF - 2008 at Pragati Maidan and is in need of accommodation for the artisans of both the places.


SCOPE OF THE JOB and Financial Bids

The services to be provided by the selected agencies will include:-




Rates/per day


Accommodation for 500 + 50 persons with Water and Electricity (dormitory type accommodation) 



Bedding (in good and clean condition& clean)Quilt, Mattress, Bed sheet& Pillow with cover



Buckets and Mugs




Round the clock



The bidders will have to submit their bids in two separate sealed envelopes as mentioned below:-


i.                     First envelope should contain particulars of agency, its credentials, Income Tax Clearance Certificate and the Earnest Money in the form of a Pay Order/Bank Draft. The tenders of Agencies that do not meet the criteria will be rejected.

ii.        Second envelope will contain financial bid superscripted financial bids for accommodation and location of the premises

a.      Brief description along with photograph if possible of similar   kind of job executed with value of the same.

b.      Earnest Money deposit of Rs 10,000/- (rupees ten thousand only) in the form of demand draft or Banker’s cheque in favors of CAPART. The Earnest deposit should be put in Envelope No.1.


 Instructions for Tenderers

                             1.  Rate for items should be on  permanent basis

2.   Rates for each items of works to be quoted separately.




        The last date for receipt of financial bids) is  30.10.2008(Thursday) by 3.00 pm. Bids received after this date and time will not be accepted.

Quotations complete in all respects should be addressed to:


            Director (finance)

Council for Advancement of People’s Action

and Rural Technology (CAPART) Core-C, Zone V-A, 2nd Floor,

India Habitat Centre, Lodhi Road , New Delhi 11000



A sum of Rs.10,000/- (Rupees ten thousand only) should accompany each bid in the form of a Pay Order/Bank Draft in favor of CAPART payable at New Delhi, in a separate sealed cover in Envelope.No.1.


Bids/Offer not accompanied with the requisite EMD in a separate sealed cover or bid accompanied with bid guarantee of inadequate value shall not be entertained and in such cases bids shall be returned to the bidders without being opened.


In case of award of work, the EMD shall be converted into Security Deposit and shall be released after one month of successful completion of job. EMD of unsuccessful applicants will be returned immediately after the finalization of contract.




The financial bids of only those parties will be opened who are prima fascia found suitable for consideration on the basis of the location of the place.


The decision of CAPART with regard to selection of the agency is final and no communication in this regards will be entertained. It may be noted that CAPART reserves the right to reject any or all the approaches without assigning nay reason whatsoever. The Council will also have the right to amend the pre-qualification/selection criteria.




- 20% of the total contract value on providing the accommodation

- 30% of the total contract value after one week of occupation and 30% on completion.

              -  The balance 20% within 15 days after completion and submission of the bills and necessary documents etc. 


The bidders are required to understand the work properly before quoting the rates. Submission of tender by the Agency will imply that it has read all the documents and has made itself fully aware about the work. CAPART reserves the right to assess bidder’s capacity to perform the contract should the circumstances warrant such assessment in the overall interest of the owner.

This office reserves the right to reject any or all quotations without assigning any reason whatsoever.  

For any further information/clarification you may contact Shri. N.N Banik, Exhibition Officer (Marketing Division) on 4642395 ext 128





1.1 Party shall mean the bidder whose bid will be accepted by CAPART for the award of the work specified and shall include such successful bidder’s legal Representatives, successors and premised assigns. 


1.2 Party shall be directly responsible for any/all disputes arising between him and his personnel/workers and shall keep CAPART indemnified against all losses, damages and claims arising thereof.


1.3 Party shall be solely responsible for payment of rent/wages/salaries and allowances to his personnel that are applicable under the laws in force including any new act or order of Government that may become applicable. CAPART shall have no liability whatsoever in this regard.


1.4 Party shall be fully responsible for theft, burglary, fire or any mischievous deeds by his staff.



2.1      Earnest money shall be forfeited in case of following.

    (i)                 On revocation of tender or increase in rates after opening of the  tender but before the validity of quotation expires.

   (ii)                  On refusal to enter into contract after the award of contract.

   (iii)                If the work is not commenced on the date of starting the work after the work is awarded to the contract.

2.2      The E.M.D shall be returned to the unsuccessful bidders after the award of the contract.

2.3      Successful contractor should complete the entire work and handover the possession of Gallery to CAPART.

2.4      In case of any delay, liquidated damages@ 5 per cent of the contract value per day would be levied.

2.5      The contractor will make his own arrangement for watch and ward till the completion of the work.

2.6      The contractor will work in close co-ordination with the Director (Mkt), or any other assigned officers of CAPART, New Delhi.




3.1      At any time the party makes any default in proceeding with the work , the due diligence and continues to do so even after the notice in writing or commits any default in completing any of the terms and conditions, even after the notice in writing is given to him on that behalf by the Officer-in –charge, CAPART may without prejudice to any other right to remedy accruing to the party or accruing thereafter to the Council by written notice terminate the contract as a whole or part of the Contract. The party shall be liable to pay damages towards the breach of contract including but not limited to the extra costs, expenses, considerations etc incurred by CAPART on account of termination of the contract with the party.

3.2       All instructions, notices and communications etc,under the Contract given in writing and if sent to the last known place of the business of the party shall be deemed to have been served on the date if in ordinary course of post these would have been delivered to the Party.


3.3      CAPART reserves the right to terminate the contract at any time or stage during the period of contract by giving 15 days notice without assigning any reason without any financial consideration/implication.





(a)    In the event of any dispute or difference whatsoever arising under this contract or in connection therewith including any dispute relating to

(b)    Existing meaning and interpretation of this contract the same shall be referred to the sole arbitration of some other person appointed by the CAPART, New Delhi. The arbitration shall be conducted in accordance with the provisions of the Arbitration & Conciliation Act 1999.

(c)    There will be no objection that the Arbitrator is a person who has dealt with the matters to which the contract relates and/or in the course of his duties he has expressed any view on any matters in dispute or differences. The award of the Arbitrator shall be final and binding on the parties.

(d)    Not withstanding any dispute between the parties the agency shall not be entitled to withhold, delay or defer his obligation under the contract.

(e)    And the same shall be carried out strictly in accordance with the terms and conditions of the contract.

(f)      The Arbitrator shall give speaking and reasoned award with respect to the referred to him by either of the parties.




The Parties must comply with the tender specification and all terms and conditions of contract. No deviation shall be entertained.




Income Tax and other tax shall be deducted at source from the running bills as per applicable Tax rules.


 7.0 RISK & COST

If the Agency does not work on full or part thereof at the stipulated time the same will be   got done by CAPART at the risk & cost of the agency.




  Authorized Signatory for CAPART





1.      Name of the firm:





2.      Address





3. Telephone and Fax No:


    Office:            ____________________  

    Residence:   ____________________


4.  Telegraphic/E-mail address

Office:             _________________

                           Personal:        __________________


5.  Sales Tax Registration No, if any:



6.   A brief description of 5 important jobs done during the last 3 years with photographs. Please attach separate sheet giving information in following format:

S. No

Details of the Order/job

Received from



Period for completion
































7        Please enclose Income-Tax Clearance Certificate


I certify that, I am authorized to furnish the information given above on behalf of the firm, I represent and that it is true to best of my knowledge and belief. I have no objection should this information be verified any time by any officer of CAPART or by the representative authorized by the corporation


SIGNATURE                                       ________________________________                                   

Name in Block letters                       ________________________________


Designation                                        ________________________________


Name & Address of the firm           ________________________________