Click here for Tender Notice

 

Council for Advancement of People’s Action and Rural Technology (CAPART)

(Under the aegis of Ministry of Rural Development. Govt.of India)

Core-C,Zone V-A, 2nd Floor, India Habitat Centre,

Lodhi Road, New Delhi - 110 003

 

TIME SCHEDULE OF TENDER

 

1. Tender No.                         5-23/2007-08/MKT/CAPART

 

2. Installation of Air Conditioners in the Gallery (Gallery No 4) at Rajeev Gandhi Handicraft Bhawan, Baba Kharak Singh Marg, New Delhi 

 

 

3. Due date of submission               Date                Time               Place

 

    Main envelope & model               19.08.2008    2.00 pm CAPART, New Delhi

 

4. Opening of tender

 

    Envelope No. 1          

19-08-2008    2.30 pm         CAPART, New Delhi

   

 

Issued to:

 

Name and address of the Tenderer:

 

M.R. No. & Date:

 

 

 

FOR CAPART

 

 

 

 

 

AUTHORISED SIGNATORY

 

 

 

 

Council For Advancement of People’s Action and Rural Technology

(CAPART)

Zone V-A, 2nd Floor, India Habitat Centre, Lodhi Road

New Delhi - 110 003

 

Instructions for Tenderers

           

1. Installation of Air Conditioners in the SARAS Gallery (Gallery No 4) at Rajeev Gandhi Handicraft Bhawan, Baba Kharak Singh Marg, New Delhi 

2. Area available in the Gallery 3000 Sq.Ft

3. Rate for items should be on the permanent basis

4. Name of materials and its quantity should be specified wherever necessary.

 

Note :- Interested parties/Agencies may visit the said Gallery on all working days 

             between 11.00 AM to 6.00 PM.

 

SPECIAL CONDITIONS

1. Installation of Air Conditioner in the SARAS Gallery(Gallery No 4) at Rajeev Gandhi Handicraft Bhawan, Baba Kharak Singh Marg, New Delhi 

2. Inputs so selected will be property of CAPART and shall be used by CAPART for erection of CAPART Gallery (Gallery No 4) at Rajeev Gandhi Handicraft Bhawan, Baba Kharak Singh Marg, New Delhi

     

        The last date for receipt of financial bids is Monday 19-08-2008 by 2.00 PM Bids received after this date and time will not be accepted.

Quotations complete in all respects should be addressed to:

 

Director (Marketing)

Council for Advancement of People’s Action

and Rural Technology (CAPART)

Core-C, Zone V-A, 2nd Floor,

India Habitat Centre, Lodhi Road

New Delhi - 110 003

 

 

 

 

 

 

AUTHORISED SIGNATORY FOR CAPART

 

 

 

 

 

 

 

 

 

                             Council for Advancement of People’s Action and Rural Technology (CAPART)

Core-C, Zone V-A, 2nd Floor, India Habitat Centre, Lodhi Road

New Delhi - 110 003

 

 

The Council for Advancement of People’s Action and Rural Technology (CAPART) proposes to hold a permanent exhibition SARAS Gallery (Gallery No 4) at Rajeev Gandhi Handicraft Bhawan, Baba Kharak Singh Marg, New Delhi.

 

THEME

The Gallery will be called SARAS Gallery and will display a wide variety of products manufactured by the rural poor from all over the country.

 

AREA AVAILABLE: 3000 Sq Ft (First floor and upper mezline) 

 

  SCOPE OF THE JOB:

 

The job will be assigned on a turnkey basis and will include all aspects required for SARAS Gallery to become operational: -

 

1.      Air conditioning (Split A/C) with a cooling capacity of about 32 Tons approx. to be split in units of 1.5  – 2 Tons capacity.

 

Note :- Quotation may be given for Hermetic Compressors

    

2.      The equipment’s will have following minimum specifications -

(a) For cooling capacity of 1.5 Ton compressor

                                      Minimum BTU should be 18500

                                      Maximum power consumption of 1900 watt. 

 

(b) For cooling capacity of 2.0 Ton compressor

                                      Minimum BTU should be 23500

                                      Maximum power consumption is 2200 watt.

 

In addition to that quotations may also be given for labour charges, Voltage stabilizer, fitting charges, plumbing work for drainage, wires and cables and all other sundry items required so that all units are satisfactorily installed and functioning.

 

 

 

 

 

 

 

SUBMISSION OF BIDS

 

The bidders will have to submit their bids in two separate sealed envelopes as mentioned below:-

 

i.                    First envelope will contain particulars of agency, its credentials, Income Tax Clearance Certificate and the Earnest Money in the form of a Pay Order/Bank Draft. Agencies that do not meet the criteria, their tender will be rejected.

ii.                  Second envelope will contain Financial bid superscripted FINANCIAL BID FOR SARAS GALLERY AT, RAJEEV GANDHI HANDICRAFT BHAWAN, NEW DELHI.

Tenderer should submit the following compulsory documents. If any of the documents is not furnished the tender will be treated as invalid and left out of the consideration.

 

a.      Income Tax clearance certificate as on 31-03-2008.

b.      Questionnaire duly filled in and signed.

c.      Brief description along with photograph if possible of similar kind of job executed valued

d.      Earnest Money deposit of Rs 25,000/- (Rupees twenty five thousand only) in the form of demand draft or Banker’s cheque in favors of CAPART. The Earnest deposit should be put in Envelope No.1

e.      Any other information, which will be useful for the purpose of finalizing offer.

Conditional offer shall not be accepted.

 

ERANEST MONEY DEPOSITED (E.M.D.)

 

          A sum of Rs.25,000/- (Rupees twenty five thousand only) should accompany each bid in the form of a Pay Order/Bank Draft in favor of CAPART payable at New Delhi, in a separate sealed cover in Envelope.No.1.

 

          Bids/Offer not accompanied with the requisite EMD in a separate sealed cover or bid accompanied with bid guarantee of inadequate value shall not be entertained and in such cases bids shall be returned to the bidders without being opened.

 

   In case of award of work, the EMD shall be converted into Security Deposit and shall be released after one month of successful completion of job. EMD of unsuccessful applicants will be returned immediately after the finalization of contract.

 

 

 

FINANCIAL BID

 

Though the Council gives the assignment on a turnkey basis, the amounts of following items may be quoted separately and wherever feasible rates with expected quantities may be given:

 

The amount quoted in the bid shall also include as per design:

. 

1.  Air conditioning (Split A/C) with a cooling capacity of about 32 Tons approx. to   

be split in units of 1.5  – 2 Tons capacity.

 

Note: - Bids may be given for Hermetic Compressors only.

    

2. The equipments will have following minimum specifications -

 

(a) For cooling capacity of 1.5 Ton compressor

                                      Minimum BTU should be 18500

                                      Maximum power consumption of 1900 watt. 

 

(b) For cooling capacity of 2.0 Ton compressor

                                      Minimum BTU should be 23500

                                      Maximum power consumption is 2200 watt.

 

In addition to that quotations may also be given for labour charges, Voltage stabilizer, fitting charges, plumbing work for drainage, wires and cables.

 

The following are some important points to be considered

 

·        Interested parties must visit the venue for realistic assessment of the requirement and installation requiring minimum civil work and least disturbance to ongoing activities.

 

MODE OF SELECTION

       The financial bids of only those parties will be opened whose design/approach is prima facie found suitable for consideration on the basis of drawings.

 

The decision of CAPART with regard to selection on the design approach will be final and binding and no communication in this regard will be entertained. it may be noted that CAPART reserves the right to reject any or all the approaches without assigning nay reason whatsoever. The council will also have a right to amend the pre-qualification/selection criteria.

 

 

 

 

COMPLETION OF JOB

 

The agency selected for the execution of the job will make all out efforts to complete the Gallery No:4 by the midnight of August 30,2008.to enable us to fine-tune the display. However the Officer –in –charge will have the right to make necessary modifications/alterations in the layout till the last moment even after August 30, 2008. If required failure to meet the schedule will invite penalty@5% of the contract value per day of default.

 

TERMS OF PAYMENT  

 

Ø      20% of the total contract value after finalization of all drawings and designs and acceptance of terms and conditions

Ø      30% of the total contract value after completion of the woodwork if required or upon completion of 20% of the work otherwise.

Ø      The balance 50% within 15 days of the opening of the Gallery and submission of the bill after necessary measurements, certification etc. 

The bidders are required to understand the work properly before quoting the rates. Submission of tender by the agency will imply that it has read all the documents and has made itself fully aware about the work.

CAPART reserves the right to assess bidder’s capacity to perform the contract should the circumstances warrant such assessment in the overall interest of the owner.

This office reserves the right to reject any or all quotations without assigning any reason whatsoever.

For any further information/clarification you may contract Shri N N Banik, Exhibition Officer (Marketing Division) on 24642395 ext.-128

 

GENERAL TERMS AND CONDITIONS GOVERNING THE CONTRACT

      

1.0 DEFINITION OF TERMS

 

1.1 Party shall mean the bidder whose bid will be accepted by the owner for the award of the work specified and shall include such successful bidder’s legal

Representatives, successors and premised assigns.

 

2.0 Within the Gallery the Party’s personnel shall not carry out any private work not connected with CAPART.

 

3.0 Party shall be directly responsible for any/all disputes arising between him and his personnel/workers and shall keep CAPART indemnified against all losses, damages and claims arising thereof.

 

4.0 Party shall be solely responsible for payment of wages/salaries and allowances to his personnel that are applicable under the laws in force including any new act or order of Government that may become applicable. CAPART shall have no liability whatsoever in this regard.

 

5.0 Party shall be fully responsible for theft, burglary, fire or any mischievous deeds by his staff.

 

6.0 All consumable items & material used by Party shall be of standard make and approval of officer-in-charge shall be taken for the same.

 

7.0     OTHER TERMS AND CONDITION

7.1     Earnest money shall be forfeited in case of following.

(i)                 On revocation of tender or increase in rates after opening of the tender but before validity of quotation expires.

(ii)               On refusal to enter into contract after the award of contract.

(iii)             If the work is not commenced on the date of starting the work after the work is awarded to the contract.

7.2     The E.M.D shall be returned to the unsuccessful bidders after the award of the contract.

7.3     Successful contractor should complete the entire work and handover the possession of Gallery to CAPART on 30 August 2008.The contractor shall stipulate clearly the days required by him for completing the work.

7.4     In case of any delay, liquidated damages@5 per cent of the contract value per day of default would be levied.

7.5     The contractor will make his own arrangement for watch and ward till the completion of the work.

7.6     The contractor will work in close co-ordination with the  Director (Mkt), CAPART, New Delhi or any other designated official.

 

8.0     TERMINATION OF CONTRACT

 

8.1     If any time the party makes any default in proceeding with the work the due diligence and continues to do so even after the notice in writing or commits any default in completing any of the terms and conditions, even after the notice in writing is given to him on that behalf by the Officer-in –charge, CAPART may without prejudice to any other right to remedy accruing to the party or accruing thereafter to the Council by written notice terminate the contract as a whole or part of the Contract. The party shall be liable to pay damages towards the breach of contract including but not limited to the extra costs, expenses, considerations etc incurred by CAPART on account of termination of the contract with the party.

8.2      All instructions, notices and communications etc,under the Contract given in writing and if sent to the last known place of the business of the party shall be deemed to have been served on the date if in ordinary course of post these would have been delivered to the Party.

8.3     CAPART reserves the right to terminate the contract at any time or stage during the period of contract by giving 15 days notice without assigning any reason without any financial consideration/implication.

 

9.0 ARBITRATION

 

(a)    In the event of any dispute or difference whatsoever arising under this contract or in connection therewith including any dispute relating to

(b)    Existing meaning and interpretation of this contract the same shall be referred to the sole arbitration of some other person appointed by the CAPART, New Delhi. The arbitration shall be conducted in accordance with the provisions of the Arbitration & Conciliation Act 1999.

(c)    There will be no objection that the Arbitrator is a person who has dealt with the matters to which the contract relates and/or in the course of his duties he has expressed any view on any matters in dispute or differences. The award of the Arbitrator shall be final and binding on the parties.

(d)    Not withstanding any dispute between the parties the agency shall not be entitled to withhold, delay or defer his obligation under the contract.

(e)    And the same shall be carried out strictly in accordance with the terms and conditions of the contract.

(f)      The Arbitrator shall give speaking and reasoned award with respect to the referred to him by either of the parties.

10.0   DEVIATION

The Parties must comply with the tender specification and all terms and conditions of contract. No deviation shall be entertained.

10.1 TAX DEDECTION AT SOURCE

Income Tax and other tax shall be deducted at source from the running bills as per applicable Tax rules.

10.2    RISK & COST

 If the agency does not work on full or part thereof at the stipulated time the same will be got done by CAPART at the risk & cost of the agency.

 

 

 

 

 

 

Authorized Signatory for CAPART

 

 

 

 

 

CAPART

 

QUESTIONAIRE

 

1.      Name of the firm:

 

2.      Address

 

(a)   Office:

 

                        3. Telephone and Fax No:

 

 Office:    

 

E-mail:

 

 

 

4. A brief description of 5 important jobs done during the last 3 years with photographs. Please attach separate sheet giving information in format provided below.

 

.

S.No

Details of the Order/job

Received from

Value

Place

Period for completion