What is the procedure followed to take a decision for various matters? (A reference to Secretariat Manual and rule of

Business Manual, and other rules/regulations etc can be made)

 

1.  Procedures :

Hyperlink (http://capart.nic.in/guidelines/index.html ) has been provided to the policy guidelines.

 

NGOs who are registered on the National Portal (NGO-PS) have to apply for grants online through this portal. NGO has to then send a

hard copy to the Head Quarter (Delhi) or Regional Offices depending upon the size and location of the project. Projects submitted by

NGO who fulfills the eligibility criteria (mentioned at page 5 of Policy Guidelines) will go through the following stages :

 

1.

Receipt of Hard Copy

2.

Desk Appraisal

Initial Screening

Sought Clarification

3.

File Number Generation

4.

Deputation of Monitor for Pre Funding

5.

Acknowledgement by Monitor

6.

Submission of Pre Funding Report by Evaluator

7.

Examination of report by CAPART

8.

Clarification from Monitor on Report

9.

Preparation of draft/final Agenda

10.

Decision taken by Sanctioning Authority (NSC/RC)

11.

Receipt of T&C

12.

Clarification on T&C

13.

Release of 1st Installment

14.

Acknowledgement of Payment from VO

15.

Receipt of Progress Report and Utilization Certificate

16.

Deputation of Monitor for Mid Term

17.

Acknowledgement/Receipt of Report from Monitor

18.

Comments from FAD

19.

Clarification from VOs based on FAD's comments

20.

Release of Subsequent/Final Installments

21.

Post Evaluation Report from Monitor

22.

Final Progress Report From VO

23.

Comments of FAD on closure of file

24.

Closure of File

           2.  Channel of Submission, Supervision and Decision

 

 

Sl no.

Item of work

Initiated By

Supervised By

Recommended

Approval & Decision Taken

1

Dak received

LDC

RO/HOD

---

---

2

Opening of file

YP/RO

RO

HOD

HOD

3

Generation of Computerized file no.

YP/RO

YP/RO

HOD

ITD

4

Desk Appraisal

YP/RO

HOD

HOD

----

5

Rejection of Proposals

YP/RO

HOD

HOD

DDG

6

Deputation of FCE for PFA

YP/RO

HOD

HOD

DDG

7

Preparation of Agenda

YP/RO

HOD

HOD/DDG

DDG/DG

8

Examination and finalization of the budget in project proposals.

YP/RO

 

AD/DD

AD/DD

By Committee Chaired by DDG/DG

9

Approval of the Proposals

HOD

DDG

DDG

NSC

10

Issue of Sanctions

YP/RO

HOD

HOD

HOD

11

Examination of

T & C and Approval of Release of Grants

YP/RO

HOD

HOD

HOD/

DDG

12

 Receipt of Progress Reports

YP/RO

HOD

HOD

HOD

13

Examination of Progress Reports

YP/RO

HOD

HOD

DDG

14

Approval for the release of 2nd and Subsequent installments

YP/RO

HOD

HOD

DDG

15

Release of Grants

YP/RO

HOD

HOD

CAO (FAD)

16

 Evaluations

YP/RO

HOD

HOD

DDG

17

Receipt and examination of Final Report

YP/RO

HOD

HOD

HOD

18

Examination of Accounts

YP/RO

HOD

FAD

CAO (FAD)

19

Formal Closure/Termination of file

YP/RO

HOD

HOD

DDG

20

Draft Replies to the Parliament Questions

YP/RO

HOD

HOD

DDG/DG

21

VIP References

YP/RO

HOD

HOD

DDG/DG

22

Updation of the record in computer and other works related to Computer.

DEOs/YPs/JA

Programmer

System Analyst

Systems Manager

 

Who   

Who  is the final authority that vets the decision?

  (CAPART is in the stage of its restructuring and funding to any developmental project is kept under abeyance.)

National Standing Committee       Project cost between Rs.25 lakhs to Rs.1 crore.

Executive Committee                     Project cost above 1 crore.

Executive Committee                     The Officers of Council have been delegated

                                                           administrative and financial powers (Annexure-B)

 

XV.            Please provide the information separately in the following format for the important matters on

            which the decision is taken by the public authority. 

S. No.

Decision authority

Policy Guidelines

Executive Committee (EC), CAPART

Financial Matter

Finance and Appointment Committee/EC, CAPART

Administrative matter

Finance and Appointment Committee/EC, CAPART

Annual Report

EC/GB (General Body, CAPART)

Audit of Accounts

C&AG

 

 

3.  Accountability :   Recruitment Rules

 

                                     Monitoring Policy - Please refer to 47 to 52 pages of CAPART policy guidelines (http://capart.nic.in/guidelines/index.html) 

                                     Promotion policy + Transfer policy (AED)  --  Information will be available soon.

                                   

 

Officer Responsible - CAO(Admin.) - Frequency of Updation - Annual    -        Page Last Updated on 21/07/2016 - 15:20:03